The Annual Meeting of the USATF Wisconsin Association was held on August 22 in Pewaukee, WI.
Sunday August 22, 2021
Meeting minutes of the Fall meeting of the Wisconsin Association of USATF, held at Ingleside Hotel in Pewaukee, Wisconsin. The Fall meeting was called to order by Interim President Al Fuller at 12:39pm. In attendance were the following: Peter Henkes, Tom Willis, Matt DeWitt, Giesla Benning, Dave Nickels, Lisa Bruening , Roy Pirrung, Stan Druckrey, Mary Stroud, Kevin FitzPatrick , Bob Kern, Larry Gardner, John Woreck, Bill Haury, Jim Hauke, Patrick Pretty. Marlon Pitchford arrived late.
Motion to approve Fall agenda: Motion to move Fall agenda to a floating agenda due to Peter Henkes report on Cross Country . Approved Kern/Pirrung
The Spring Zoom meeting minutes were approved by a unanimous vote.
Cross Country -Peter Henkes gave an update on the November 7th WI USATF cross country meet. Explained the current covid protocols with the Kenosha Health Dept approval. We will have a separate area for athletes/coaches/parents only. Agreed on meet entry fee is $10.00 and late fee of $10.00. Meet site entry fee is now adult $6.00 and under 17-$3.00. Will have a handicapped toilet on site. Trainer thru MPS and food thru Jersey Mike’s. Discussion on Para wheelchair event- perhaps hold earlier on the Kenosha Parks grounds-separate sanction for that event. Upcoming event-Ranger XC meet on October 2nd will have a Master’s 5k event too. Check wisconsinrunner.com for more info. P. Henkes left at 1pm.
Went back to agenda- did introductions and then move we go to by-laws then elections. Mary/Dave.
Discussion of proposed bylaw amendment allowing Board of Directors to approve officer and director positions when they go beyond the4- 2 year terms.
Amendment to Bylaws: ARTICLE 9 OFFICERS AND THEIR DUTIES, 9D Limitation on terms. Upon unanimous vote of the Board of Directors and approval by two-thirds (2/3) of the membership in attendance at any Annual Meeting at which elections are held, the term of an officer or director may be extended beyond the limit set forth above. At the election following any extension of a term limit, the term of said officer or director may be extended again following the same procedure. Passed 15-0.
Then Tom discussed moving the treasurer’s info from desk top to the Quick Books online version. Passed 15-0. Next- Mary Stroud brought up the virtual meeting by-laws update. After discussion, we changed from 50% approval to 2/3rd and passed 15-0.
H Virtual meetings: In any case in which the Board of Directors determines that it is reasonable and/or necessary to hold a virtual meeting of the membership or provide a virtual meeting option for a meeting of the membership instead of just an in-person meeting option only, with the approval of not less than 2/3rds of the Board of Directors, the Wisconsin Association USA Track & Field, Inc. may host a virtual meeting. Notice to the membership of a virtual meeting shall follow the same timeline and procedure as that for an in-person meeting. Providing an in-person or virtual option, after any meeting notice has been issued, does not require any additional meeting notice. Internet connectivity or failure of participants to connect to the meeting shall not by itself invalidate the meeting. (passed 15-0)
Went next to elections- The positions of President, Vice-President, Treasurer, Membership and Secretary were determined by unanimous approval. We had initially 8 candidates for 3 positions of At-Large Board
members however, one candidate was determined not to be a current member and Mary Stroud withdrew. Members elected were Lisa Bruening, Bill Haury and Stan Druckrey. Mary Stroud was appointed as Executive Director to describe the role she has been filling and since the home office address resides at her address for legal and tax purposes.
Treasurer’s Report Tom Willis presented the Balance Sheet and Profit and Loss as of August 7, 2021 with no events-indoor or outdoor held. Passed 15-0 Roy/ Bob Kern. Discussion then centered on use of equipment and equipment rental of the EDM’s and listing of what we have. Discussion followed that there be a written contract developed that the person(s) utilizing the equipment be responsible for.
Secretary Report-we have currently 26 sanctions and 12 valid clubs at present. (Some clubs have not renewed due to lack of indoor and outdoor track events). There will be a new, updated version of SafeSport out after the Olympic Games are done. Plan of the new year for this rollout.
Vice-President/Women’s Track and Field- Reviewed the Olympic Trails success/failures and well as the Olympic Games successes and baton passes. World Athletes in2022 will be in Eugene on July 15-24th. Plan on the USATF Trials around June 17-19, 2022.(TBA)
LDR- Roy mentioned that the National Office has hired Brian Cash to deal with the LDR contracts and information concerning LDR and MUT stuff
Membership-Matt noted that in 2021 we currently have 829 members compared to 533 in 2020. Matt requested from the Board to be appointed as the Athletes Advisory position on the committee. Passed 15-0. (Noted that Matt won the Masters 5k racewalk-both on the track and on the road)
Masters-Stan mentioned that the masters Meet in Ames went well. Indoor for 2022-Illinois on February 6th, we are the 13th and Lake Erie on the 20th.
Youth- There was a regional youth meet in Nebraska-it did not work out as expected. 2022 Region 8 meet in Minnesota-dates and site-TBA. National JO meet was very difficult due to rain and heat delays as well as covid concerns. A lot of concerns here. Youth National meet went well due to the number of clubs and athletes that could not travel to Eugene-where the Nike meet was moved 10 days prior.
Officials- Dave reported we have currently 54 certified officials as of today. Need 50+ for accreditation so job well done. Association awards-we can issue 2 this year-go to Bill Haury and Bob Pederson. National awards-nominated for Andy Batijain-Patrick Pretty; for the John Davis- Lisa Bruening and for the Jim Gray-Peter Henkes.
Marketing-Marlon Pitchford was considering the position.
Web-Ronn Blaha is the contact person. Also does the Wisconsin Runner web site for Peter Henkes.
MUT- Roy mentioned some cancellations but there seems to be a uptick in events for the Fall and Spring in 2022. Mad City-100k on October 2nd. Lakefront Marathon on October 3rd
Para-Lisa worked as a lead official at the Olympic Trails for the Para in Minnesota. Working to improve the events-100-200- 400shot put with the WIAA. Rules test is online-25 questions-must study for it.
Old Business-Mary- went over the XC brochure-made some changes and will update. Decided that we will NOT have a paper entry-online or day of meet-in person entry. We can handle any athletes who are unable to register online on a case by case basis.
Convention-IF we have one in Orlando from December 1-4,2021 the following would be attending at this time. Al Fuller, Peter Henkes, Giesla Benning, Dave Nickels, Lisa Bruening , Roy Pirrung, Stan Druckrey, Kevin FitzPatrick , Bob Kern, Bill Haury, Matt DeWitt and Patrick Pretty. Discussion to raise the convention overall reimbursement from $6,000 to $8,000. John Woreck/Roy. After discussion, motioned failed 5/9.
Further updates- Cross County on Sunday, November 7th at UW-Parkside, indoor on Sunday, February 13th at Carthage College. For outdoor meet we are Looking at either the 2nd weekend-June 9-12 or 3rd weekend –June 16-19th.
2022 Spring meeting on Sunday, March 6th at the Ingleside Hotel at 12:30pm.
Meeting adjourned 4:05pm
WI USATF Secretary